Board Approves Simplified Registration System For 2002 On:
CWHBA registration procedures have historically been modeled after the European systems. This system placed a large emphasis on stallion owner participation in collecting & filing breeding certificates.
To run smoothly, it required the annual entry of mares in the mare book prior to breeding. For those people who used the system as designed, it worked well. In practice however many members have been using blank forms, rather than pre-printed ones, and filing mare entry, breeding certificates and registration applications all at one time. This has multiplied the opportunity for errors and delays.
After extensive consultation with Ron Black, Manager of the CLRC and Glenn Clark, Computer Program Manager, the Board of Directors adopted a new system with a revised fee structure, which will virtually eliminate blank forms, be more user friendly and self explanatory. The new system took effect June 1, 2002.
Please Note: Effective 2009, all mares that have NOT been inspected and entered into one of the mare books of CWHBA will be assessed an annual entry fee for each foal registered.
Important Note: If you are having any problems or have questions about registering your foal or entering your mare, please contact the National Office first for information, before you contact your provincial representatives.
Important Note: ALL mares inspected and/or entered 2006 and after, must have a DNA profile on file. DNA Test Kit Application
Here is how it works:
Please refer to the Fee Schedule for all current fees.
In the Breeding Year:
- Mare entry fees received by CLRC, either as part of the Inspection or paid separately, will be duly recorded
- For registered, but not entered mares, three years and older; notice of eligibility for inspection & mare entry will be mailed directly to owners where possible.
**NOTE: all CWHBA registered mares MUST be inspected prior to being entered in the Stud Book. Mares inspected and/or entered 2006 and after, and must have a DNA profile on file.
- Stallion owners will be responsible for filing only one Stallion Report by October 1st, which includes all mares (entered or not) bred for that year. Stallions which do not have a report filed will not be listed in the subsequent Handbook/Stallion Directory. Late filing will incur a penalty Fee.
- Upon receipt of the Stallion Report, the CLRC will issue pre-printed registration applications directly for all mares (whether entered or not) recorded on the report.
In the Year of Foaling:
- Upon receipt of the Stallion Report, or a breeding certificate from a mare owner for a foreign stallion or other stallion for which a Stallion Report would not normally be filed, the CLRC will issue pre-printed registration applications directly for all mares (whether entered or not) recorded on the report.
- After foaling, mare owners will complete the registration application as normal and attach a copy of the signed Breeding Certificate. Please note that foals must be identified prior to weaning, if not, DNA parentage verification on the dam & foal must accompany the registration application.
- For non Canadian Warmblood registered mares which have not previously been entered in a mare book, mare entry documentation and fees will still be required to accompany the registration application.
- Foals may be registered at the base rate up to one year from their date of birth.
- Stallion owners file an Annual Stallion Report with a single annual activation fee, but do not file the breeding certificates. The Stallion Report includes sufficient information to properly identify the mares and owners plus such information as we may require concerning pregnancy status, stud fees paid, etc. Both mare and stallion owners will be responsible for ensuring the accuracy of the Stallion Report (of Mares Bred).
- The pre-printed registration application has been redesigned to provide more direction to mare owners of non entered mares, more fee information, and information to our office regarding entry status of mares, and will be mailed directly to owners of all mares listed on the Stallion Report.
- Mare owners, by attaching the signed breeding certificate to the pre-printed registration application form will confirm the information on the Stallion Report and provide proof that all stud fees have been paid.
Although the cost of administering this system will be slightly higher, it is felt that providing pre-printed forms where ever possible will minimize errors and therefore save money and time by reducing the number of rejected applications that have to be dealt with.
- It will also be clearer and easier for our members and most importantly for first time breeders. The new fee structure eliminates the Breeding Certificate fee and is designed to encourage us to register foals in their first year after foaling.
- Mare entry fees received by CLRC and recorded.
- Stallion Report filed by stallion owners/managers.
- Pre-printed registration applications are sent to all mare owners listed on Stallion Report.
- Mare owners submit completed registration application with the Breeding Certificate, mare entry documentation and fees as required to National Office.
Stud Book Regulation change: Section III.3
**PLEASE NOTE the By-law amendment in effect since March 1998;
a revision of Section III, 3 of the Stud Book Regulations:
3. Foal Identification and Registration
The application for registration shall be signed by the mare's owner and must contain at least: The name and number of the foal's dam; name and number of the sire; name and address of the stallion owner and of the owner of the mare as well as the foal; breeding dates; the date of birth; sex; colour and markings of the foal including cowlicks and whorls; and if necessary, information when still born or by death shortly after foaling.
3.1 Prior to weaning, verification of parentage and identification of foals must be done by an identifier designated by the Stud Book Committee.
3.2 Application to register a foal after weaning must also be accompanied by DNA verification of parentage.
3.3 To insure the accuracy of the stud book, random parentage verification by DNA typing will be carried out by the Stud Book Committee on foals registered under 3.1.
3.3.1 Cost of this random parentage verification to be borne as follows:
a. Dam's and sire's cost borne by the owners
b. Foal's cost borne by the association
3.4 Foals born prior to 1998 may be identified by four photographs with four views of the foal with mare at side. Blood typing or DNA is not automatically required but may be required by the Stud Book Committee.