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Board Approves Simplified Registration System:

CWHBA registration procedures have historically been modeled after the European systems. This system placed a large emphasis on stallion owner participation in collecting & filing breeding certificates.

After extensive consultation with CLRC, the Board of Directors adopted a new system with a revised fee structure, which will be more user friendly and self explanatory. The new system took effect June 1, 2002.

Please Note: Effective 2009, all mares that have NOT been inspected and entered into one of the mare books of CWHBA will be
a) placed in the A Book until inspection is completed
b) assessed an annual entry fee for each foal registered.

Important Note: If you are having any problems or have questions about registering your foal or entering your mare, please contact the National Office.

STUD BOOK REGULATIONS:
Effective 2006: A DNA Profile is required for every mare to be Stud Book Entered/Inspected:
Effective 2019: DNA Parentage Verification is required for all registrations regardless of age, therefore a DNA Profile will be required for previously Stud Book Entered mares in order to DNA parentage verify her foal.

Here is how it works:
Please refer to the Fee Schedule for all current fees.

In the Breeding Year:

  1. Mare entry fees received by CLRC, either as part of the Inspection or paid separately, will be duly recorded
  2. For registered, but not entered mares, three years and older; notice of eligibility for inspection & mare entry will be mailed directly to owners where possible.
    **NOTE: all CWHBA registered mares MUST be inspected prior to being entered in the Stud Book. Mares inspected and/or entered 2006 and after, and must have a DNA profile on file.
  3. Stallion owners will be responsible for filing a Stallion Report by October 31st, which includes all mares (entered or not) bred for that year. Stallions which do not have a report filed will not be listed in the subsequent Handbook/Stallion Directory. Late filing may incur a penalty Fee.
  4. CLRC no longer issues pre-printed registration applications.

In the Year of Foaling:

  1. Where the stallion owner has filed a Stallion Report, a Breeding Certificate is not required.
  2. After foaling, mare owners will complete a registration application. Please note that foals must be identified on the Registration Application.
  3. DNA parentage verification of foal will be required.
  4. Mare entry documentation and fees will be required to accompany the registration application for any mare not previously been entered in a mare book.
  5. For a mare not previously Stud Book Entered, a DNA profile must be included with other required paperwork, or will be sourced as above.
  6. Foals may be registered at the base rate up to one year from their date of birth.

Mature Age Registration:

  1. Where the stallion owner has filed a Stallion Report, a Breeding Certificate is not required.
  2. Horse owner will complete a registration application as if they are registering a foal. Please note that the foal/horse must be identified on the Registration Application and that page signed by the person doing the markings and description.
  3. DNA parentage verification will be required.
  4. Mare entry documentation and fees will be required to accompany the registration application for any mare not previously been entered in a mare book.
  5. For a mare not previously Stud Book Entered, a DNA profile must be included with other required paperwork, or will be sourced as above.
  6. Mare Entry is required regardless of whether the mare/dam is known or not.
  7. Registration rate will depend on the age of the horse and whether the sire was Entered/Non-Entered and Approved/Non-Approved.

Comments:

  1. Stallion owners file an Annual Stallion Report with a single annual activation fee. The Stallion Report includes sufficient information to properly identify the mares and owners plus such information as we may require concerning pregnancy status, stud fees paid, etc. Both mare and stallion owners will be responsible for ensuring the accuracy of the Stallion Report (of Mares Bred).
  2. No pre-printed registration application are issued.
  3. Mare owners may still attach a signed breeding certificate to the registration application form, but for stallions in #1, it is not required.
  4. Breeding Certificate fee only applies to previously Entered stallions that are not activated for the Breeding Year.

Summary:

  1. Mare entry fees are received by CLRC and recorded.
  2. Stallion Reports are filed by stallion owners/managers.
  3. Mare owners submit completed registration application (with the Breeding Certificate for non-entered stallion), mare entry documentation and fees as required to National Office.
  4. DNA applications for foal and/or mare are included.